Executive Assistant to Chief Procurement Officer
Overview
Axalta is a leading global company focused solely on coatings and providing customers with innovative, colorful, beautiful and sustainable solutions. From light OEM vehicles, commercial vehicles and refinish applications to electric motors, buildings and pipelines, our coatings are designed to prevent corrosion, increase productivity and enable the materials we coat to last longer. With 150 years of experience in the coatings industry, the 12,800 people of Axalta continue to find ways to serve our more than 120,000 customers in 130 countries better every day with the finest coatings, application systems and technology. For more information visit axaltacoatingsystems.com and follow us @axalta on Twitter and on LinkedIn.
Responsibilities
Serves as the first point of contact for the Chief Procurement Officer and the leadership team, while prioritizing inquiries, meetings, and requests. Answers calls, takes messages, routes to appropriate staff and responds appropriately to inquiries.
Under general supervision, provides a broad range of administrative support functions which may include details of a confidential nature. Performs a variety of tasks to accomplish established goals and objectives. These may include, but are not limited to the following:
Utilizes a PC, related software and technology to accomplish assignments.
Receives and responds to routine correspondence following established procedures not requiring management review.
Manages and maintains daily calendars and resolves scheduling conflicts; schedules various meetings and appointments.
Arranges travel (including air, hotel, car, etc.) for the CPO.
Reconciles and maintains expense records, statements and invoices.
Creates, transcribes and distributes meeting agendas and minutes.
Mails, faxes, copies and files documents appropriately while ensuring compliance with records management requirement.
Create and maintain Excel and other databases and organizational charts.
Supports department-related work including meeting preparation, planning, scheduling.
Schedules and manages use of conference rooms as needed.
Participate in project based work as needed, while focusing on the coordination and prioritization of appointments and business obligations, managing calendars (Outlook), expense management (Concur).
Other duties as assigned.
#LI-GM1
Qualifications
Bachelor's degree preferred
3-5 years related experience
Excellent attention to detail
Should possess strong verbal and written communication skills
Must possess intermediate to advanced technical skills:
Power Point (Ex charting, graphing, animation)
Word (Ex mail merge, tables)
Outlook (Ex scheduling, managing multiple calendars/email boxes, meeting tools)
Ability to multi-task, prioritize and organize work under tight deadlines and changing priorities
Ability to maintain the highest standard of confidentiality
Preferred Skills
Experience supporting a fast paced and growing organization
Experience supporting executives and directors
. Apply now!Estimated Salary: $20 to $28 per hour based on qualifications.
Axalta is a leading global company focused solely on coatings and providing customers with innovative, colorful, beautiful and sustainable solutions. From light OEM vehicles, commercial vehicles and refinish applications to electric motors, buildings and pipelines, our coatings are designed to prevent corrosion, increase productivity and enable the materials we coat to last longer. With 150 years of experience in the coatings industry, the 12,800 people of Axalta continue to find ways to serve our more than 120,000 customers in 130 countries better every day with the finest coatings, application systems and technology. For more information visit axaltacoatingsystems.com and follow us @axalta on Twitter and on LinkedIn.
Responsibilities
Serves as the first point of contact for the Chief Procurement Officer and the leadership team, while prioritizing inquiries, meetings, and requests. Answers calls, takes messages, routes to appropriate staff and responds appropriately to inquiries.
Under general supervision, provides a broad range of administrative support functions which may include details of a confidential nature. Performs a variety of tasks to accomplish established goals and objectives. These may include, but are not limited to the following:
Utilizes a PC, related software and technology to accomplish assignments.
Receives and responds to routine correspondence following established procedures not requiring management review.
Manages and maintains daily calendars and resolves scheduling conflicts; schedules various meetings and appointments.
Arranges travel (including air, hotel, car, etc.) for the CPO.
Reconciles and maintains expense records, statements and invoices.
Creates, transcribes and distributes meeting agendas and minutes.
Mails, faxes, copies and files documents appropriately while ensuring compliance with records management requirement.
Create and maintain Excel and other databases and organizational charts.
Supports department-related work including meeting preparation, planning, scheduling.
Schedules and manages use of conference rooms as needed.
Participate in project based work as needed, while focusing on the coordination and prioritization of appointments and business obligations, managing calendars (Outlook), expense management (Concur).
Other duties as assigned.
#LI-GM1
Qualifications
Bachelor's degree preferred
3-5 years related experience
Excellent attention to detail
Should possess strong verbal and written communication skills
Must possess intermediate to advanced technical skills:
Power Point (Ex charting, graphing, animation)
Word (Ex mail merge, tables)
Outlook (Ex scheduling, managing multiple calendars/email boxes, meeting tools)
Ability to multi-task, prioritize and organize work under tight deadlines and changing priorities
Ability to maintain the highest standard of confidentiality
Preferred Skills
Experience supporting a fast paced and growing organization
Experience supporting executives and directors
. Apply now!Estimated Salary: $20 to $28 per hour based on qualifications.
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