Part-Time Executive Assistant

The Executive Assistant to the Chief Financial Officer (CFO) is responsible for performing administrative and support activities to the CFO. The responsibilities include, but are not limited to providing written correspondence, scheduling, business meeting preparation, oversight of specific financial administrative and insurance processes, accounting process schedule preparation, telephone communication, and other activities that contribute to the smooth and well-organized operations of the finance division of the Agency. Incumbent will handle a high degree of confidential information and must respect its confidential nature

DUTIES AND RESPONSIBILITIES
Coordinate department meetings including preparation, notices, participation, creation of minutes/distribution etc.
CFO schedule coordination and follow up
Respond timely to various levels of communication i.e. phone, e-mail, etc.
Monitor action items, and ensuring team follow-through on assignments
Provide administrative backup responsibilities to the finance team
Handle general correspondence/special reports/research
Mail handling and distribution
Document preparation and transmission (scan, fax, etc.)
Conduct special projects as assigned by and for the CFO
Effectively and efficiently communicate with all levels of staff
Other job related duties as assigned

Educational and Experience Requirements

Prefer Bachelor's Degree
and
5 years work experience
Experience in a financial, processing, or service company desired
Proven experience in effective oral and written communication
Excellent customer service skills
Proven experience in problem solving
Strong attention to details and ability to follow through
Proven record of handling matters of confidentiality
Experience in managing various projects simultaneously
Proficiency in Microsoft applications, esp. Excel, Word, and Powerpoint

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