Human Resources Manager
Full-Time/Part-Time Full-Time DescriptionMID-CAREER LEVEL Human Resources Manager The Human Resources Manager supports both the Chief of Staff (Chief Human Resources Officer) and Senior Director of Safety, Security & Facility Services to affect the strategic goals of the departments of Human Resources, Office of Institutional Safety and Equity, and Safety & Security as well as PAFA as a whole.
This position requires an extremely perceptive and confidential person who can relate and effectively communicate with individuals at all levels of the organization.
The Human Resources Manager is an ambassador of PAFA's values, balancing the needs of PAFA and the community members.
Also, this position contributes to the continuous development of the HR function and team welfare to ensure a great working environment and diverse culture.
The Human Resources Manager owns the Talent Acquisition function, supports Performance Management, and leads the Employee Activities Committee.
As the Human Resources Manager, you will contribute to the organization's overall success by helping us attract and retain top talent and confidentially maintain accurate records for all employees in compliance with state and federal laws.
You will work collaboratively with multiple departments, including executive management, sales, and operations.
This is a critical position to the organization, and candidates must be dependable and punctual.
Excellent organization, time management, and multi-tasking skills are required for successful achievement of position goals in this fast-paced environment.
Previous experience with Paychex is now preferred.
The Human Resources Manager will have responsibilities in the following areas:
Administrative Support Verifies unemployment claims and submits them to the CHRO for approval in a timely manner.
Track and analyze relevant HR metrics.
Create reports for senior management.
Benefits First-hand contact for all employee inquiries related to benefits, including but not limited to medical/vision, dental, life, STD/LTD, FSA/HSA/CBP, retirement Process employee benefits payments and liaise with vendors contracted to provide medical/vision, dental, life, STD/LTD, worker's compensation, unemployment, and flexible spending.
Reconcile and process monthly carrier invoicing and submit for timely processing.
May assist the CHRO with the plan administration of the retirement plan.
Assist with benefits counseling and administration, including communicating benefits information to employees, change reporting, and providing backup to the CHRO.
Grow as Plan Sponsor to manage and oversee PAFA's 403(b).
Manage eligibility of employees into the various benefits.
Produce benefits enrollment packages for new hires and ensure completion of benefits enrollment for new hires.
Produce and distribute Summary Plan Descriptions as necessary.
Ensure termination from benefits occurs in a timely manner, and appropriate COBRA paperwork is issued.
Process and follow up on disability claims.
Review benefits invoices to ensure accuracy prior to releasing them for payment.
Report and administer workers' compensation claims.
Respond to employee questions related to benefits.
Employee Activities and Engagement Implement, facilitate and/or analyze results of employee morale and retention initiatives such as incentive programs, stay interviews, career development meetings, employee surveys, and exit interviews.
Chair of the Employee Activities Committee, leading a small group of faculty and staff members to deliver engaging and unique programs for all employees Promote and attend special events and functions; promote and report on service milestones and activities; and new hires, promotions, and retirements.
Performance Management Administer performance review program to ensure effectiveness, compliance, and equity within the organization.
Alongside hiring managers, complete 90-day performance reviews for new hires.
Communicate and explain the performance check-in process with employees to ensure an effective collection and evaluation of workforce performance.
Personnel Actions & Payroll Responsible for collecting, managing, and analyzing employee data and maintaining accurate and complete electronic and physical employee records.
Respond to routine inquiries from inside/outside vendors on employee verifications.
Process, coordinate, and follow up on employee worker's compensation claims.
Act as liaison with the agency worker's compensation carrier, including setting up claims review meetings on a regular schedule.
Process employee leaves of absence per PAFA policy and all applicable labor laws.
Perform surveys relating to personnel, wages, census, etc.
Assist with payroll processing by obtaining payroll information and time records for approval by the CHRO.
Oversee payroll submissions and payments.
Prepare bi-weekly payroll journal entries for the accounting system.
Track and record employee PTO.
Calculate deductions for payroll for voluntary employee benefits.
Maintain data in the payroll system necessary to facilitate ACA reporting.
Respond to staff questions related to payroll.
Talent Acquisition Manage talent acquisition process from requisition posting to new employee orientation for various business functions and positions.
This includes non-exempt and exempt roles and part-time hourly to upper management and full-time salaried employees.
Review and revise job descriptions to create efficient, manageable positions aligned with PAFA's strategic plan and employment function.
Facilitate employee onboarding and offboarding.
Training, Presentations, Technology Educate, train, and supervise employees on common HR topics.
Suggest and implement advanced, best practices HR strategies and procedures.
Serves as the liaison and spokesperson for the human resource leadership team, providing collaborative guidance and advice on integrated communication strategies to build employee morale, productivity, retention, and policy compliance.
Lead employee training for Paychex Flex HRIS.
Draft and distribute reference materials such as open enrollment materials, goal and performance review initiatives, and summaries of perks and benefits.
Position Requirements Bachelor's degree in Human Resources, Business Administration, or a related field.
4 years of experience in a professional human resources/payroll setting.
Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
Capable of working independently and managing and prioritizing positions and responsibilities depending on business needs.
Experience with HRIS (Paychex, ADP, Bamboo HR ) and benefits administration platforms.
Highly proficient in Microsoft 365.
COMPETENCIES Highly autonomous and self-motivated Diagnostic Information Gathering - The ability to identify the information needed to clarify a situation, seek that information from appropriate sources, and use skillful questioning to draw out the information, when others are reluctant to disclose it Analytical Thinking - The ability to tackle a problem by using a logical, systematic, sequential approach Forward Thinking - The ability to anticipate the implications and consequences of situations and take appropriate action to be prepared for possible contingencies Initiative - Identifying what needs to be done and doing it before being asked or before the situation requires it.
Self Confidence - Faith in one's own ideas and capability to be successful; willingness to take an independent position in the face of opposition Stress Management - The ability to keep functioning effectively when under pressure and maintain self-control in the face of hostility or provocation.
Personal Credibility - Demonstrated concern that one be perceived as responsible, reliable, and trustworthy.
High ethical standards and ability to exhibit a high level of confidentiality.
About the Organization For over 200 years, the Pennsylvania Academy of the Fine Arts (PAFA)-the oldest art museum and school in the nation-has supported a close-knit community of faculty, critics, scholars, curators, museum-professionals, and alumni and created a home for contemporary artists to reinvent tradition and make their own mark on the future.
PAFA is a national leader in fine arts education that brings together artists and the public through exceptional teaching programs, a world-class collection of American art, major exhibitions, and widely accessible public programs.
This specialized and unique art school attracts some of the most committed and promising art students from across the country and around the globe to study painting, drawing, printmaking, illustration, and sculpture with a distinguished faculty of working artists.
The school holds a position of national prestige, with cutting-edge studio and classroom facilities, private studios for students, a historic cast collection, and the opportunity for students to exhibit in a world-class museum.
PAFA's museum is internationally known for its collections of American paintings, sculptures, and works on paper and for its exhibitions that are helping to broaden the story of American art to be more inclusive of women and artists of color.
Its archives house important materials for the study of American art history, museums, and art training.
EOE Statement We are an equal employment opportunity employer.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.
This position is currently accepting applications.
Recommended Skills Administration Analytical Business Administration Business Requirements Calculations Claim Processing Estimated Salary: $20 to $28 per hour based on qualifications.
This position requires an extremely perceptive and confidential person who can relate and effectively communicate with individuals at all levels of the organization.
The Human Resources Manager is an ambassador of PAFA's values, balancing the needs of PAFA and the community members.
Also, this position contributes to the continuous development of the HR function and team welfare to ensure a great working environment and diverse culture.
The Human Resources Manager owns the Talent Acquisition function, supports Performance Management, and leads the Employee Activities Committee.
As the Human Resources Manager, you will contribute to the organization's overall success by helping us attract and retain top talent and confidentially maintain accurate records for all employees in compliance with state and federal laws.
You will work collaboratively with multiple departments, including executive management, sales, and operations.
This is a critical position to the organization, and candidates must be dependable and punctual.
Excellent organization, time management, and multi-tasking skills are required for successful achievement of position goals in this fast-paced environment.
Previous experience with Paychex is now preferred.
The Human Resources Manager will have responsibilities in the following areas:
Administrative Support Verifies unemployment claims and submits them to the CHRO for approval in a timely manner.
Track and analyze relevant HR metrics.
Create reports for senior management.
Benefits First-hand contact for all employee inquiries related to benefits, including but not limited to medical/vision, dental, life, STD/LTD, FSA/HSA/CBP, retirement Process employee benefits payments and liaise with vendors contracted to provide medical/vision, dental, life, STD/LTD, worker's compensation, unemployment, and flexible spending.
Reconcile and process monthly carrier invoicing and submit for timely processing.
May assist the CHRO with the plan administration of the retirement plan.
Assist with benefits counseling and administration, including communicating benefits information to employees, change reporting, and providing backup to the CHRO.
Grow as Plan Sponsor to manage and oversee PAFA's 403(b).
Manage eligibility of employees into the various benefits.
Produce benefits enrollment packages for new hires and ensure completion of benefits enrollment for new hires.
Produce and distribute Summary Plan Descriptions as necessary.
Ensure termination from benefits occurs in a timely manner, and appropriate COBRA paperwork is issued.
Process and follow up on disability claims.
Review benefits invoices to ensure accuracy prior to releasing them for payment.
Report and administer workers' compensation claims.
Respond to employee questions related to benefits.
Employee Activities and Engagement Implement, facilitate and/or analyze results of employee morale and retention initiatives such as incentive programs, stay interviews, career development meetings, employee surveys, and exit interviews.
Chair of the Employee Activities Committee, leading a small group of faculty and staff members to deliver engaging and unique programs for all employees Promote and attend special events and functions; promote and report on service milestones and activities; and new hires, promotions, and retirements.
Performance Management Administer performance review program to ensure effectiveness, compliance, and equity within the organization.
Alongside hiring managers, complete 90-day performance reviews for new hires.
Communicate and explain the performance check-in process with employees to ensure an effective collection and evaluation of workforce performance.
Personnel Actions & Payroll Responsible for collecting, managing, and analyzing employee data and maintaining accurate and complete electronic and physical employee records.
Respond to routine inquiries from inside/outside vendors on employee verifications.
Process, coordinate, and follow up on employee worker's compensation claims.
Act as liaison with the agency worker's compensation carrier, including setting up claims review meetings on a regular schedule.
Process employee leaves of absence per PAFA policy and all applicable labor laws.
Perform surveys relating to personnel, wages, census, etc.
Assist with payroll processing by obtaining payroll information and time records for approval by the CHRO.
Oversee payroll submissions and payments.
Prepare bi-weekly payroll journal entries for the accounting system.
Track and record employee PTO.
Calculate deductions for payroll for voluntary employee benefits.
Maintain data in the payroll system necessary to facilitate ACA reporting.
Respond to staff questions related to payroll.
Talent Acquisition Manage talent acquisition process from requisition posting to new employee orientation for various business functions and positions.
This includes non-exempt and exempt roles and part-time hourly to upper management and full-time salaried employees.
Review and revise job descriptions to create efficient, manageable positions aligned with PAFA's strategic plan and employment function.
Facilitate employee onboarding and offboarding.
Training, Presentations, Technology Educate, train, and supervise employees on common HR topics.
Suggest and implement advanced, best practices HR strategies and procedures.
Serves as the liaison and spokesperson for the human resource leadership team, providing collaborative guidance and advice on integrated communication strategies to build employee morale, productivity, retention, and policy compliance.
Lead employee training for Paychex Flex HRIS.
Draft and distribute reference materials such as open enrollment materials, goal and performance review initiatives, and summaries of perks and benefits.
Position Requirements Bachelor's degree in Human Resources, Business Administration, or a related field.
4 years of experience in a professional human resources/payroll setting.
Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
Capable of working independently and managing and prioritizing positions and responsibilities depending on business needs.
Experience with HRIS (Paychex, ADP, Bamboo HR ) and benefits administration platforms.
Highly proficient in Microsoft 365.
COMPETENCIES Highly autonomous and self-motivated Diagnostic Information Gathering - The ability to identify the information needed to clarify a situation, seek that information from appropriate sources, and use skillful questioning to draw out the information, when others are reluctant to disclose it Analytical Thinking - The ability to tackle a problem by using a logical, systematic, sequential approach Forward Thinking - The ability to anticipate the implications and consequences of situations and take appropriate action to be prepared for possible contingencies Initiative - Identifying what needs to be done and doing it before being asked or before the situation requires it.
Self Confidence - Faith in one's own ideas and capability to be successful; willingness to take an independent position in the face of opposition Stress Management - The ability to keep functioning effectively when under pressure and maintain self-control in the face of hostility or provocation.
Personal Credibility - Demonstrated concern that one be perceived as responsible, reliable, and trustworthy.
High ethical standards and ability to exhibit a high level of confidentiality.
About the Organization For over 200 years, the Pennsylvania Academy of the Fine Arts (PAFA)-the oldest art museum and school in the nation-has supported a close-knit community of faculty, critics, scholars, curators, museum-professionals, and alumni and created a home for contemporary artists to reinvent tradition and make their own mark on the future.
PAFA is a national leader in fine arts education that brings together artists and the public through exceptional teaching programs, a world-class collection of American art, major exhibitions, and widely accessible public programs.
This specialized and unique art school attracts some of the most committed and promising art students from across the country and around the globe to study painting, drawing, printmaking, illustration, and sculpture with a distinguished faculty of working artists.
The school holds a position of national prestige, with cutting-edge studio and classroom facilities, private studios for students, a historic cast collection, and the opportunity for students to exhibit in a world-class museum.
PAFA's museum is internationally known for its collections of American paintings, sculptures, and works on paper and for its exhibitions that are helping to broaden the story of American art to be more inclusive of women and artists of color.
Its archives house important materials for the study of American art history, museums, and art training.
EOE Statement We are an equal employment opportunity employer.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.
This position is currently accepting applications.
Recommended Skills Administration Analytical Business Administration Business Requirements Calculations Claim Processing Estimated Salary: $20 to $28 per hour based on qualifications.
|
|
 | |
